Letting guests know about changes after your invites have gone out does not have to be stressful.
This year has tested everyone who has had to postpone their weddings and taught us all how to manoeuvre through difficult times. Constantly changing plans, social distancing guidelines, travel and quarantine restrictions have all been thrown at us this past year. As this is not over yet I am hoping this month’s blog post is going to help you negotiate this challenging time. This has happened before but not on such a scale for example, occasionally there has been a venue change or even unexpected date change, so here are some top tips for you.
If you have used a stationery designer, ask them to create something smaller and even on a different card stock to reduce the cost. I have partnered with Corlia Creations a fellow DMW Supplier, who shares some top tips for couples as a wedding stationer during this rollercoaster time. The first piece of reassuring advice she offers is that “if you are not set on having a date on your items then don’t. Items still look lovely without, and in the event anything should happen, e.g. the date changes, then your items are good to go for the next date.”
She goes on to add that “when booking larger packages that include three or more items, or even if it’s a single item (but the wedding or event is a while off), we would suggest a 50% deposit at the time of booking, and then approx. 6 weeks prior to the day we will contact you to finalise the design and approve the artwork where the remaining balance will then be due. This just gives time for people to be 100% sure on design, wording etc, and also saves you having to store items that may get damaged.”
If mailing out again isn’t an option, go digital! Create a wedding website where you can put your updates on; so guests can check in, a great example of a free wedding website is With Joy. However, having a wedding website does not mean your guests will definitely check in on it, so you could also consider using a platform like Paperless Post. This way you can design digital invitations and communicate any changes once this is set up. You will need all your guests email addresses but once it is done, it saves you a lot of time and you can ask for their emails on your original RSVP card.
You may also want to consider creating Whatsapp groups or even a private Facebook group to keep your guests up to date. Bear in mind the different age groups of your guests, and think about what the best way is to reach out to them, for example your Great Nan might not be on Whatsapp but potentially have access to email and/or potentially Facebook.
Another option for you, is to enlist help. Create a team leader for each pod of your wedding guests, it could be a family pod, work pod, friend groups. Many family members want to get involved with wedding plans, so ask your parents and wedding party to help; they can be in charge of certain sets of guests to communicate changes or updates to. If people start replying to a large group it can become confusing and messages could be missed.
If you are currently planning your wedding and sending invites out then do let guests know how you will be communicating to them should changes have to take place. You could include an insert card saying ‘We are hoping to celebrate on xxx but if plans change we will share updates on our wedding website www’ for example.
Planning your wedding should be a time of excitement so don’t let the uncontrollable control you, be prepared for things that are out of your control. After all, none of us could have predicted what has happened this past year.